Industries We Serve
Outsourced administrative support for contractors & trades
The paperwork behind every job, handled remotely, so you can stay on the job site.
Services We Provide for Contractors & Trades
Businesses in contractors & trades commonly use these services:
Project Administration
Create and maintain project folders, trackers, and documentation. Update status and prepare progress reports.
Invoice Administration
Prepare and send invoices, track payments and due dates, keep records organized. (No debt collection.)
License & Renewal Tracking
Record and track licenses, permits, certifications, and insurance — so nothing lapses. (We track administratively; you determine what's legally required.)
Vendor Administration
Collect and organize vendor W-9s and Certificates of Insurance, track expiration dates, and keep vendor records current.
The office work that follows the crew
Every job creates paperwork: a project folder, progress updates, change orders, invoices, and renewal dates for licenses and insurance. Someone has to track it, and on a small crew that is usually the owner, after hours.
When it slips, the cost shows up as late invoices, lapsed certificates, and a folder nobody can find.
Example: a new job, start to finish
Illustrative example, not a client case.
- A new job is booked. We set up the job folder and tracker in ProWorx.
- As the job moves through each stage, we update its status and file the change orders and permits.
- Invoices go out against the work orders, and missing paperwork is flagged before billing.
- Every Friday, you get a short progress summary for each open job.
Who we work with
Owner-operated and growing businesses in:
- General contractors and remodelers
- Specialty trades, including electrical, plumbing, HVAC, and roofing
If you run a crew and the office work is piling up on you, we can help. Tell us your trade on the contact page.
How it works
- Tell us what you need. Share the tasks that take the most time.
- We build a scope. You get a Scope of Services built around your jobs and your team.
- Get your custom quote. Pricing is custom and follows the scope.
Common questions
Do you decide which licenses or permits I need?
No. We track deadlines and paperwork. Your state licensing board sets the requirements.
Do you work in ProWorx?
Yes, we use ProWorx for project tracking.
How is pricing set?
Every engagement is quoted from a custom scope of services. Pricing is custom, not a set package.
Ready to handle contractors & trades operations more efficiently?
We'll build a custom scope of services around your specific needs.
Get Started for Contractors & Trades